8 Secret Tips for Gmail – by Dana Sparks
We all use gmail….. but do we all use it to its fullest extent? Gmail is the most widely used email client today. See below for some useful secrets to add to your productivity.
- Schedule Your Emails to be Sent Later
- Use Different Email Addresses in Gmail
- Automatically Correct Your Spelling Mistakes
- Preview Messages Without Opening Them
- Save Gmail Attachments to Google Drive
- Automatically Move Attachments to Other Online Storage Services
- Get a Larger Compose Box for New Messages
- Create Your Own Gmail Background Theme
1. Schedule Your Emails to be Sent Later – You can compose an email and have it sent to the receiver at a specified time in the future. Download the add-on Boomerang for Gmail (www.boomeranggmail.com ) for Chrome or Firefox.Click on the “Send Later” button at the top of your email to schedule delivery for up to 10 months in the future.
2. Use Different Email Addresses in Gmail – You can send and receive emails from different accounts (not all have to be gmail) within your gmail account. Go to settings and select “Accounts.” Click “add another email address you own.” Enter the details specific to that email address. Then next time you compose a new email, simply click “from” and you will have a pull-down menu from which account to send you email.
3. Automatically Correct Your Spelling Mistakes – Many internet browsers will underline words that are not spelled correctly, but when you install ezAutocorrect for gmail (bit.ly/ezauto297 ) your errors will be automatically detected AND corrected. This program catches common mistakes and those from typing too fast (like freind vs. friend. You can add additional words to correct and teach the program to capitalize the first word after a period.
4. Preview Messages without Opening Them – Would you like your gmail to look more like Outlook? When you go to Google Labs and choose the Preview Pane option, you can scroll through your emails to get a sense of their content without actually opening the messages. Go to “Settings” then “Labs” enable “Preview Pane” then select “Save Changes.” Then in the top right corner of your inbox, click “toggle split pane mode” to show this preview. The preview pane can show horizontally or vertically.
5. Save Gmail Attachments to Google Drive – When you are in Chrome, you can use the add-on “Gmail Attachments to Drive” (bit.ly/gmailattach ) to save them. When you receive an important attachment (like a signed contract) you can easily save it to the cloud to access later from any computer. Simply click on “Save to Drive” next to the attachment and you will save it to your online storage service without having to log in to Google Drive.
6. Automatically Move Attachments to Other Online Storage Services – When you use the add-on Kloudless ( bit.ly/kloudless319 ) you can automatically save attachments to Dropbox, Google Drive, or Box.
7. Get a Larger Compose Box for New Messages – Tired of the new compose box being located in the bottom right corner of your screen? You can click the “pop-out button” and move the compose box to anywhere on the screen and resize it too! You can also get this option by holding down the “shift” key while clicking on the “compose” button.
8. Create Your Own Gmail Background Theme – Gmail offers a variety of themes to use or you can customize your own theme. Click on the Settings button (looks like a gear in the upper right) choose “theme” select “custom theme.” Choose either a light or dark background, then choose a photo from your computer, phone (with Google+ app) or copy and paste the URL from an online picture.